How to Plan a Disney Trip - for First Timers

DisneyMarg

Member
Here's my suggestion for how to plan a DisneyWorld trip.

1) Decide when to go, where to stay, what type of tickets, and how to travel.
You can use the crowd level info at Touringplans.com, and research accomodations and ticket options on this website and allearsnet.com and of course, Disney.com. Pam from KingdomKonsultants.com gets rave reviews as well and can help you if needed.

2) Make travel and accommodation reservations. Purchase tickets.

3) Decide where to eat when.
Again, use allearsnet.com to look at menus, and read reviews and info on this website. At this point you will also have to decide which park you'll visit on which days, so that you are eating where you want to be. If there is some doubt about whether or not you want to be in a park on a particular day, make your Priority Seatings (PS) at a resort restaurant outside the parks.

You can't get into the parks just to eat - you have to use a day of admission.

I like to leave one day open, out of the parks, if possible. Usually we hit a day when we need to do laundry or want to sleep late or go shopping. Or, if you plan to be at the parks every day, leave one day TBD to go back and catch up what you missed or want to repeat.

4) Request Priority Seatings (407-wdwdine). wdwinfo.com has a priority seating calculator to know how far in advance the PS you want can be reserved. Most are 90 days.

5) Prioritize the Attractions and Entertainment. Using the same websites, begin looking at the attractions in each park to decide what is a "Can't miss" for each person in your group and what is not an option (like if you are pregnant or too big to play in a playground). Factor in entertainment activities with these - Fantasmic, parades, Illuminations, etc. Steve Soares has a website that lists all entertainment. (Just Google Steve Soares WDW).

Even if you don't do any more detailed planning, just knowing what each person's "musts" are will help you on the trip. (Limit folks to 2 or 3 "musts" to be sure everyone gets theirs done. We even let our kids pick. For a long time they thought Disney sent the attraction lists out beforehand. They were surprised when they found out that those had come off our computer at home!)

The important thing is, at least take a look at the list. The sheer number of attractions and shows precludes doing it all unless you are going to be at WDW for an extended period of time, or you plan to go from early morning to midnight with no break.

You cannot go to any of the WDW parks, start at the first thing you see, work your way around the park, and exit at the end of the day having pretty much seen and done it all. So you need to at least know what is highest priority to each person in your group and be sure you get those done.

At this point you know how much planning you have left to do and whether or not you need a detailed itinerary.
If most of your "can't miss it" things are very popular attractions, you will need a more detailed plan for how you are going to get to those early before the crowd wakes up.
If you don't have many "can't miss" items or if they are not the more popular attractions, you can get by with less of a plan.

6) Detail your plan. If you have a lot of "can't miss" items that are going to be popular with everyone else, or if your time is limited, you need to make a more detailed plan. At least plan to get to the parks when they open and figure out what you will do for the first hour or so in the park. My experience has been that Fastpass is a big help but not a total solution. Sometimes FP's for the whole day are distributed early, so if you're late not only are the lines long but the FP's are gone. And if you are in line, you are not seeing something else on your list. You will get more done before 11 am than you will the rest of the day. Then, once you have the high priority items for the day accomplished, you can spend the rest of the day doing some of the other things of interest that were less critical or just browsing around, if that's more your style.

7) At this point you have travel, accommodation, and meal reservations; a plan for which day you'll be in which park; and a plan for what you will do when in each park. All that's left now is the packing and to Enjoy the magic!

PS - My favorite book is the Unofficial Guide to Walt Disneyworld and my favorite website is this one, of course :animwink:
 

Laura

22
Premium Member
Does anyone else do all of their planning with excel spreadsheets? I feel like such a nerd because I do this. I make a column on the left that lists all the times: 6:30 a.m., 7:00 a.m., 7:30 a.m., and so on. Then the subsequent columns are named "day 1", "day 2", etc. Then I fill in the schedule with all the attractions I want to see and the restaurants I want to eat in. The I color code all the blocks (like make all the travelling times yellow, make all the eating times green, all the attraction times purple) and that allows me to see how I've alloted my time at a glance. That's how I plan.

Actually the first thing I do is decide what my budget is...and then with that budget I try to squeeze the most days and the best resorts and the most attractions out of that money. And from there I choose how many days at each park, what restaurants I want to eat at, and what recreational activities I want to do. And THEN I fill in the spreadsheet. I also have a column on my spreadsheet that has all the restaurant prices for adults and children and then using formulas it calculates what the total cost of my meal will be, taking into consideration the dining experience card discount, the sales tax, and the tip. Then I know EXACTLY how much I will be spending on food during my trip. (Told ya I was a nerd!)
 
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GenerationX

Well-Known Member
I like all of the ideas presented here! When I give first-timers advice, the one thing I stress is to over-plan, but under-schedule. Find out what everyone in your party wants to do the most, then leave plenty of time for it.

I use my pocket PC to plan trips. I have separate files for Pre-Trip Monthly Planning, Packing, Itinerary, Directions, Park Hours, and one additional file for each park.
 
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Buckeye

Active Member
Laura22 said:
Does anyone else do all of their planning with excel spreadsheets? I feel like such a nerd because I do this. I make a column on the left that lists all the times: 6:30 a.m., 7:00 a.m., 7:30 a.m., and so on. Then the subsequent columns are named "day 1", "day 2", etc. Then I fill in the schedule with all the attractions I want to see and the restaurants I want to eat in. The I color code all the blocks (like make all the travelling times yellow, make all the eating times green, all the attraction times purple) and that allows me to see how I've alloted my time at a glance. That's how I plan.

Actually the first thing I do is decide what my budget is...and then with that budget I try to squeeze the most days and the best resorts and the most attractions out of that money. And from there I choose how many days at each park, what restaurants I want to eat at, and what recreational activities I want to do. And THEN I fill in the spreadsheet. I also have a column on my spreadsheet that has all the restaurant prices for adults and children and then using formulas it calculates what the total cost of my meal will be, taking into consideration the dining experience card discount, the sales tax, and the tip. Then I know EXACTLY how much I will be spending on food during my trip. (Told ya I was a nerd!)

Yes Laura. I too create an excel spreadsheet with each half hour blocked out for every day, including bed times and wake up call times. I'm a nerd too! :sohappy:
 
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wannabeBelle

Well-Known Member
Buckeye said:
Yes Laura. I too create an excel spreadsheet with each half hour blocked out for every day, including bed times and wake up call times. I'm a nerd too! :sohappy:
I am a planning nerd as well. I Am not quite as exacting as you guys, but I do use an Excel sheet and kinda track what is going on , where and when so I can make sure I dont miss anything I want to do. Belle
 
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swimmom

Well-Known Member
I use my Microsoft Outlook calendar. The only things I put exact times in are for flights, PS and special events like Very Merry Christmas Party, etc. I put on the day what park we are going to and a list of our must see attractions.
 
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ClemsonTigger

Naturally Grumpy
Laura22 said:
Does anyone else do all of their planning with excel spreadsheets? I feel like such a nerd because I do this. I make a column on the left that lists all the times: 6:30 a.m., 7:00 a.m., 7:30 a.m., and so on. Then the subsequent columns are named "day 1", "day 2", etc. Then I fill in the schedule with all the attractions I want to see and the restaurants I want to eat in. The I color code all the blocks (like make all the travelling times yellow, make all the eating times green, all the attraction times purple) and that allows me to see how I've alloted my time at a glance. That's how I plan.

Actually the first thing I do is decide what my budget is...and then with that budget I try to squeeze the most days and the best resorts and the most attractions out of that money. And from there I choose how many days at each park, what restaurants I want to eat at, and what recreational activities I want to do. And THEN I fill in the spreadsheet. I also have a column on my spreadsheet that has all the restaurant prices for adults and children and then using formulas it calculates what the total cost of my meal will be, taking into consideration the dining experience card discount, the sales tax, and the tip. Then I know EXACTLY how much I will be spending on food during my trip. (Told ya I was a nerd!)

I don't go into quite that detail, and only use a Word Table.
Do flight times and key numbers - like limo if used
Mostly ID Park, key times for performance, parade, fireworks
For dining, mostly lunch and dinner include location and PS number
Special events and times like tours, La Nouba etc.

Having all the PS and res. numbers on a single piece of paper has proved useful. Having the park res. number for easy reference helps with doing PS and other reservations.

I also concur that Unofficial guide or Birnbaum should be at the top of a newbie's prep list.
 
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CAPTAINJACK

New Member
GenerationX said:
I like all of the ideas presented here! When I give first-timers advice, the one thing I stress is to over-plan, but under-schedule. Find out what everyone in your party wants to do the most, then leave plenty of time for it.

I use my pocket PC to plan trips. I have separate files for Pre-Trip Monthly Planning, Packing, Itinerary, Directions, Park Hours, and one additional file for each park.

I agree with GenerationX, have a plan! I also tell people to get to the parks EARLY!

For first timers reading this thread, however, don't get turned off by the over-zealous planning that us Disney "Freaks" go through. Just keep in mind that it is an expensive, on-the-go vacation with more stuff to do than you can get to in a one week stay. The techniques that the people here engage in are to save them time and money, and get the most out of their Disney vacation. Even scaled down, you will benefit from the tips in this thread (all are great, btw).

One more thing: someone has to be the Disney Nazi, and force everyone to follow the plan! :lol:
 
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shari71

New Member
I confess. I use Excel to plan but only since last year. With only two people we could just wing it. Now with kids I plan bunches of time, but not usually what rides. If it is too long to make it then too bad. I also am flexible enough to change, but I generally use this because of all the priority seating and making sure we get to the parks we want to go to.
 
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RedGear

Member
coasterphil said:
Here is my short list.


1. Buy the Unofficial Guide to Walt Disney World and do exactly as it says. It is definitely worth every cent.

agreed! I bought it and I am going to try out some of the things they suggest to see how it goes. :slurp:
 
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Laura

22
Premium Member
shari71 said:
I confess. I use Excel to plan but only since last year. With only two people we could just wing it. Now with kids I plan bunches of time, but not usually what rides. If it is too long to make it then too bad. I also am flexible enough to change, but I generally use this because of all the priority seating and making sure we get to the parks we want to go to.

Yup same here. Before the kids came along my husband and I had great Disney vacations with absolutely no planning at all. Now with kids I plan furiously. Everything takes so much longer!
 
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dae_woods

New Member
coasterphil said:
1. Buy the Unofficial Guide to Walt Disney World and do exactly as it says. It is definitely worth every cent.

I totally agree. I use nothing but this site, that book, and allears.net. However, the one thing that I always pray for is that a million people start using the Unofficial Guide and then everyone goes to the parks on the days recommended. Then when they change there book with the new days to go, eveyone changes with them and it become one huge vicious cycle of long lines. :hammer: But luckily there are so many people that go to WDW that buy Birnbaum's or nothing at all who still go to MK on Monday...never again for me. :)
 
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